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The Meru National Polytechnic (MNP), an accredited Government-sponsored Public National Polytechnic located in Meru, Kenya, is seeking qualified, diligent, and self-motivated individuals to join their team. Committed to efficient administrative operations, MNP is looking for an Office Administrative Assistant II to join them on a 1-year contract (renewable) in Meru.
Office Administrative Assistant II
Job Overview
- Location: Meru, Kenya
- Positions Available: 1
- Employment Type: 1 year Contract (Renewable)
- Deadline: 23rd May 2025, 5:00 p.m.
- 💰 Salary: Job Grade MNPG12 (Specific salary details will be provided as per the Polytechnic's scheme of service).
Job Summary
The Office Administrative Assistant II will be responsible for providing essential administrative support, including recording dictation, processing data, managing e-office, ensuring the security of records and equipment, operating office equipment, managing office protocol and petty cash, and handling telephone calls and appointments.
Job Responsibilities:
- Recording dictation in shorthand accurately and efficiently and subsequently transcribing it into typewritten form.
- Processing data effectively using relevant software and managing the e-office system for electronic document management.
- Ensuring the security of all office records, important documents, and valuable equipment to maintain confidentiality and prevent loss.
- Operating various office equipment such as photocopiers, printers, and scanners proficiently.
- Managing office protocol to ensure smooth and professional office operations and visitor management.
- Managing office petty cash responsibly, including disbursement, record-keeping, and reconciliation.
- Handling telephone calls professionally, taking accurate messages, and directing calls appropriately, as well as managing appointments and maintaining schedules.
Job Specification
For appointment to this grade, a candidate must have:
- Possess a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC). OR Hold qualifications in: Typing III (minimum of 50 w.p.m.)/Computerized Document Processing (CPD III), Shorthand III (100 w.p.m.), Office Management III/Office Administration and Management III, Business English III/Communication II, Secretarial Duties II, Principles & Practice of Management (PPM III), Commerce II, Information Communication Technology III, Office Procedure II.
- Possess good communication and interpersonal skills to interact effectively with staff and visitors.
- Possess a Certificate in Computer Application skills, demonstrating proficiency in relevant office software.
How to Apply
Interested and qualified candidates are invited to submit their applications addressed to:
Applications should reach the Chief Principal on or before 23rd May 2025, not later than 5:00 pm.
📌 Note: Only shortlisted candidates will be contacted via their mobile phone numbers. Selected candidates will be required to submit a certificate of good conduct and copies of their KRA Pin Certificate. Women and Persons with Disability(s) are encouraged to apply.
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